Octavely

AI agents for small business owners

A whole team,
in one teammate.

You tell your chief of staff what you need. It dispatches a team of AI agents that does the work. You approve what matters.

Free. About a minute. Your team starts with what it finds.

Your teamWorking
  • Chief of staff
    Spotted 14 clients who haven't booked since summer
    Coordinating
  • Sales rep
    Drafted a win-back note for each, in your voice
    Needs you
  • Front desk
    Answered 6 inquiries, booked 2 trials
    Done
  • Marketer
    Asked 9 happy clients for reviews
    Done
  • Web manager
    Fixed a broken booking link on mobile
    Done
This week: 6.5 hours back, 23 tasksExample

Meet your team.

You only ever message the chief of staff. It doesn't wait to be asked: it spots what needs doing, assigns each task to the right agent, and brings back what needs you.

Chief of staff

Leads the team

Your one point of contact. Turns what you ask into tasks, hands them to the right agent, and sends your Monday scoreboard.

  • Weekly plan
  • Scoreboard
  • Priorities

Sales rep

Revenue

Follows up every lead, wins back clients who drifted, and nudges reorders at the right time.

  • Win-backs
  • Follow-ups
  • Reorders

Front desk

Customers

Answers DMs, forms and missed calls in minutes, in your voice, and books the appointment.

  • Inquiries
  • Booking
  • Reminders

Marketer

Reputation and reach

Requests and replies to reviews, plans campaigns, and watches what competitors are doing.

  • Reviews
  • Campaigns
  • Competitors

Web manager

Website and AI search

Keeps your site fast, accurate and secure. Spots risky old scripts and services and helps you move off them.

  • Site health
  • Security
  • AI search

And more

New specialists join as your business needs them. They share the same memory, brand and plan.

Shared memory

Every agent knows your business.

Your voice, brand and company details live in one memory the whole team shares. Every reply, post and page stays accurate and on brand.

  • Your voice and tone
  • Brand kit: logo, colors, fonts
  • Products and prices
  • Policies and FAQs
  • Customer history
  • Past decisions
Generic AI

"Dear valued customer, we hope this message finds you well. We would like to remind you that it has been some time since your last appointment."

Your team, in your voice

"Hi Jenny! It's been a while. Want your usual Saturday at 10 with Mia? I saved it for you."

How the team works.

Like a good new hire: it learns your business first, asks before it acts, and earns more trust over time.

Scan

Your site, competitors and industry standards, in about a minute.

Set goals

You rank what matters. The chief of staff builds the plan.

Work

The chief of staff assigns each task. Agents draft the work in your voice.

Approve

One tap on your phone, or let trusted tasks run on their own.

Measure

Every Monday: hours back and outcomes, every task shown. How we calculate ROI →

Built in from day one

Your industry's playbook, already learned.

Your team arrives knowing what the best businesses in your field do, here and abroad, so it brings opinions, not a blank chat box.

Art and music schoolsMedspasSalonsTutoringClinicsD2C brandsHome services

Example: art school standards

  • Answer trial requests within 15 minutes
  • Re-enrollment reminders before each quarter
  • Schedules readable by Google and AI
  • Review requests after showcases
  • Student work featured weekly

You stay in charge.

Trust is earned task by task. You decide what the team can do on its own.

Week 1

It drafts, you approve

Every message and change waits for your OK. One tap from your phone.

Month 1

It handles the routine

Tasks you've approved again and again, like review replies, run on their own.

Ongoing

It brings you decisions

You see insights and exceptions. The day to day is handled.

Every action loggedA plain record of what each agent did and plans to do next.
Phone and laptopApprove on the go, see the full picture at your desk.
Security firstYour team flags risky tools and old practices, and helps you migrate safely.

Customer story.

How a 15-year-old art school website was rebuilt in three days without losing a single link.

Ichen Art Academy students holding their charcoal portrait drawings

Ichen Art Academy · Fremont and Pleasanton, CA

Parents find a class in seconds. AI assistants can finally read the schedule.

3 daysfrom old site to new
0broken links after the move
100/100AI readiness, up from 71
Read the case study →

Questions.

What is Octavely?

A team of AI agents for small business owners. You talk to one of them, your chief of staff, by text or on your laptop. It hands each task to the agent best at it, like answering inquiries or keeping your website right, and they all share the same memory of your business.

Will it message my customers without asking?

No. At first, everything waits for your approval. As you approve the same kind of task again and again, you can let it run on its own.

What does it cost?

Starting is free. We scan your business, agree on a plan and aim for a first win in week one. Pricing is set after you've seen results. See how we calculate ROI.

What do I need to set up?

Just your website to start. Connect your inbox, booking tool and social accounts when you're ready, one at a time.

Who is it for?

Service businesses where every customer matters: schools, studios, salons, medspas, clinics and brands with repeat buyers.

Meet your team.

Start with a free scan. Your team gets to work on what it finds.

Get a free scan